DOCUMENT MANAGEMENT FOR PROJECT TEAMS

Easy management of project data - anytime, anywhere, always current

Complex construction projects require a high level of organisation, coordination and expertise.

DocuWare stores all of your documents in one central document pool. Employees can access materials around the clock, from anywhere in the world in seconds, no matter the data source or file format.

Document changes and collaboration of all team members are immediately visible. Projects can be executed efficiently on or below budget.

From Documents to Value

DocuWare enables any size organisation – in any industry – to transform documents into valuable capital.

Regardless of format or source DocuWare automates business processes and workflows by electronically managing and sharing documents.

Documents are readily available, where and when needed; one search quickly locates related documents.

How DocuWare can help in Project Management

To keep pace, efficient and error-free project planning is key: a single mistake can add significant time and cost to a project. Managing and vital project documentation can often become an enormous challenge.

Project participants may need access to project documentation for years to come regardless of their original format. Documents such as letters, email, meeting minutes, accounting records as well as blueprints, CAD drawings and photographs will all need to be available at any given time. Each and every day of a project, this living collection of documents is modified and new records are added. A single project can end up filling several file cabinets.

Paper documents are often lost between external sites, production facilities, labs or construction zones caught up in the world of faxes, couriers or scan centres when converting them to digital format.

Sending them to where they are actually needed is time consuming for all parties involved. Even if a company has done its best to store the information on the network, employees often have trouble opening them or using them off-site simply because they do not have the software in which the document has been generated.

Benefits of DocuWare

Real-time access to data from anywhere in the world
Data can be retrieved regardless of file format and data source
Simple structure of virtual project teams - to reduce costs and quickly complete projects
Electronic stamps reflect the status of each employee - better information management
Fewer errors
Individual project steps transparent enhanced legal security
Time lines streamlined, faster "Time to Market"

All Project Details with One Click

With DocuWare, your entire project documentation is stored in one central document pool. Paper documents are scanned and administered together with other electronic documentation - contracts, protocols, e-mail, drawings, CAD files or photographs... no matter, it's all in there. Employees can easily access all of the documents, all the time. The programs used to generate original files do not have to be installed on a computer in order to view them.

Struggling with Consistency

Keeping data consistent is a real challenge for virtual project teams working in different locations. Changes made to files are not regularly synchronized with external locations, and mobile users aren't always able to access documents stored at headquarters. The result: mistakes have a way to slip in and a project's timeline is in jeopardy.

Stay Current... Worldwide

Already in its most basic version, authorized employees can use a DocuWare Client to work remotely worldwide. They can use the Internet to access documents stored at headquarters in real-time, plus enjoy all of the program's features - securely and reliably.

Electronic file cabinets kept in different locations can be seamlessly synchronised with one another. Using detailed options, you can determine which documents stored at headquarters should be automatically synchronised overnight with documents kept in another file cabinet at a subsidiary or remote work site. Ditto for synchronising Notebooks. In this way, everyone on a project team stays on the same page, even while working offline when necessary. Teamwork that actually works! Watch as projects are efficiently implemented.

Keeping Track of Who Knows What

Even when some employees have access to the most up-to-date documentation, they don't always realize it. Critical changes are simply overlooked. The result: your company has to pay for the effects of miscommunication, your competitiveness suffers.

Full Transparency

With DocuWare, you know immediately who and when members of your team have read through a document. Electronic stamps provide the overview. Thanks to them, you can always see who knows what and who's working with which document version. This kind of transparency helps you avoid errors, save time and keep to your budget.

No Gaps, Legally Sound

With DocuWare, you can access extremely well-organised documents for decades, even if they were created by out-of-date programs. You can even prove nothing has been manipulated on your side. It's the protection you need to go into any legal battle.

Consult with a Solution Specialist

Would you like to know how Docuware can assist your organisation with effective Project Management tools.

Simply click on the link below if you are ready for a demonstration or call one of the office numbers for a free consultation and establish the benefits of the solution for your organisation today.