Corporate human resources and docuware digital storage

Human Resources (HR) departments are usually concerned with how the company can operate in the most efficient and effective way with the same or a lower number of employees, how to cut down on operating costs and how to tackle compliance with regulations.

Moving HR data from paper processes and to the digital age opens a world of opportunities for HR professionals, employers and employees.



Finding and Retaining the Right Staff

Your HR department has an important responsibility—attracting and retaining top talent for your organisation. The paper involved with processing documents—and manual emails to keep processes on track—shouldn’t take the focus away. But at too many organisations, the paper poses a problem. The paper is difficult to manage, and the processes involved in gathering employee information are difficult to enforce. 

DocuWare drives more effective hiring by enabling and connecting all team members involved in candidate selection. With a unified, fully digital process, staff can spend time discovering the best talent, not chasing documents.


Drive a new pace for hiring productivity when you:

  1. Capture ad-hoc email, form-based applications and other sources into a single, fully searchable candidate pool
  2. Move candidate information effortlessly through the chain of hiring decision-makers
  3. Generate email notifications for any workflow event
  4. Secure candidate information for complete data privacy
  5. Complete the offer letter process
  6. Ensure regulatory compliance with transparent processes

Automated onboarding delivering value

When a new employee is hired the process can involve a significant number of important documents; tax forms, benefit enrolments and employment contracts are common. Studies show that a typical onboarding document can take an average of 1.7 minutes or more to process. The result is over 30 minutes of data entry per employee. 

For a company with hundreds of employees, especially in high-turnover industries, reducing the time-consuming paper chase can result in dramatic savings and significantly reduce administrative overhead.

  1. Ensure a productive start when you:
  2. Capture employee information once and propagate into all forms
  3. Organise all new employee documents into a single link for Day One productivity
  4. Structure the sign-up process with automatic task distribution to all involved departments along with follow-up notifications for background checks, execution of the employee agreement and NDA, tax forms, benefit plan sign-ups and direct deposit information
  5. Create on-boarding workflows for welcome packs, scheduling orientation, IT, equipment provisioning, and various system access rights

Drive Employee Engagement

Docuware secures every employee’s information in a unique personnel file that can be accessed by approved staff or by the employee via a password-protected link.

Enhance employee access and ongoing performance when you:

  1. Integrate seamlessly with payroll programs
  2. Move annual 360-degree performance reviews effortlessly through multiple departments and selected reviewers
  3. Create workflows for time-off and sick day leave requests
  4. File employee complaints or company correspondence
  5. Encrypt the entire employee record and ensure compliance adherence
Moving from a pure archive solution to an integrated workflow-based document management system has been an incredible
improvement for our organisation. As a result, we have significantly improved processing times and
the quality of service provided by our group".

Bert van Os
Operations Manager, HB Munters Group


A Solution Tailored for a modern HR Department 

Docuware is the complete document management and workflow automation platform for capturing, organising and retrieving HR records. 

Organise Documents Easily

On-boarding documents, government forms, resumes, performance plans, time off reports and more: with Docuware, documents of all kinds are stored in folder structures that mirror your team’s organisation.

Store Documents Securely

Protect HR record from exposure, theft or loss with a customisable permission structure. In addition, define retention schedules to retain or dispose of documents in accordance with your compliance requirements.

Build smart HR Processes

Analyse your HR processes for delays, security gaps and errors. Easily design custom workflow to ensure complete effectiveness in any HR process, from on-boarding, performance reviews to payroll.

Collect data with Forms

Docuware helps you convert your paper forms into efficient web forms. Employees don't need to constantly re-enter their basic personnel data and your department isn't wasting time with data entry.

Integrate with HR Solutions

Provide seamless information connections between HR applications. Docuware integrates to provide single-click access to employee documents.

Docuware in the Cloud

Docuware is available both as a Cloud or as an On-Prem solution with complete feature and capability parity. With Cloud, you receive world-class security, scalability and availability in a HR model that totally makes sense.

Consult with a Solution Specialist

Would you like to know how Docuware can assist your organisation with effective Human Resources tools to manage your HR on-boarding process.

Simply click on the link below if you are ready for a demonstration or call one of the office numbers for a free consultation and establish the benefits of the solution for your organisation today.


Request a Demo