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Medical Records managers are not only responsible for collecting and retaining every document created for a patient but also under significant pressure to reduce costs associated with records retention, storage, workflow and preservation.

Medical staff need to be able to quickly access accurate patient medical records. After all, medical records are the lifeline of every patient. 

From Documents to Value

DocuWare enables any size organisation – in any industry – to transform documents into valuable capital.

Regardless of format or source DocuWare automates business processes and workflows by electronically managing and sharing documents.

Documents can be scanned, indexed, filed, displayed, edited, printed, faxed and e-mailed. With the help of the Internet, this central archive can be accessed from around the world, around the clock, by only the people you designate.

How Document Management can help in Healthcare Organisations

Benefits of DocuWare

  1. Quick and easy access to complete medical records
  2. Efficient Business Contract Management
  3. Secure, tamper-free archiving
  4. Improved denials management
  5. Simple, user-friendly interface

Medical Records

Medical records are made up of different pieces of information which are generated from many sources like paper documents, lab results, X-ray and video, and the Healthcare system.

Paper forms are still an important part of the patient visit. Information Sheets, Release of Medical Records forms, Receipt of Privacy Policy and many other documents are filled out by the patient.

By utilising patient demographics from the Healthcare system, forms are easily scanned and automatically stored in the electronic file cabinet. By synchronising the metadata, documents are cross referenced to related documents in the cabinet. Stored documents are available for immediate access. They are easily identified by an account number, document type and date, which allow doctors and nurses to quickly and accurately find the most current information at the point of patient care. „

Integration tools are provided that image enable the current Healthcare system so that medical staff are able to access records directly from the user interface they are familiar with. „ 

Through user-friendly integrations, the current business procedures and workflows in the facility can stay in place, which reduces training time and increases employee acceptance of electronic images. 

Hospitals have contracts for property, services and equipment that are currently tracked on paper. With a document management system in place, contract expiration dates can be easily monitored. With a pre-set date that you choose, the expiring contract can be e-mailed to the responsible personnel in plenty of time to negotiate its renewal.

Consult with a Solution Specialist

Would you like to know how Docuware can assist your organisation with effective Document Management tools.

Simply click on the link below if you are ready for a demonstration or call one of the office numbers for a free consultation and establish the benefits of the solution for your organisation today.

Request a Demo