Corporate finance business people and digital storage

The CFO and his team must provide insight and strategic direction more than ever before. This requires investment in new practices and new technologies. 

 

Docuware Finance Solutions

For many CFOs, the demand for financial transformation represents an enormous opportunity from the practical cost-savings of efficiency to the profit-driving projects of effective innovation.

Once financial information is digitally stored and core processes are automated, financial information becomes a rich source of intelligence that fuels strategic initiatives focused on enhancing the customer experience.

Payables: Records and Log Costs

Take big steps in achieving digital transformation in accounts payable. Docuware captures paper and electronic invoices and automatically matches them to purchase orders, provides a customisable workflow to manage the approval process, and then posts the approved amounts back to the general ledger through pre-built ERP integrations.

Get rid of paper, avoid clerical errors, reduce invoice handling, streamline approval and eliminate manual entry. Most importantly: recapture valuable time for higher-value tasks.

Achieve a new pace in payables when you:

  1. Validate invoices for accuracy and use Docuware intelligent indexing to match invoices with related documents such as purchase orders
  2. Route invoices in a multi-step approval process that even supports split code billing for multiple approvals
  3. Directly import invoices to defined and easily searchable file cabinet structures
  4. Dynamically handle exception-level approvals and reprocess rejected invoices
  5. Automatically post approved invoice amounts directly back to the ERP system

With Docuware, you can process invoices promptly, keep track of due dates and status changes, and significantly improve cash flow management.

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Recievables: Speed up the Processes

Remove the guesswork from Accounts Receivable processes with Docuware.

Link related documents and information directly to the order process so you can generate invoices faster, immediately answer customer questions, and tightly track individual payment plans or special discounts.

Ensure good customer relationships, early payments and more liquidity through optimal receivables management.

 

Drive profitability to your receivables process when you:

  1. Access delivery notes, performance reports or special agreements directly from your ERP or other accounting application
  2. Automatically file outgoing invoices while printing or emailing
  3. Immediately answer customer inquiries and forward copies immediately by email
  4. Combine invoicing with release workflows (for example approving discounts)
  5. Collaborate with sales on new customer acquisition information

With Docuware, fast and accurate receivables support reporting integrity, high customer satisfaction and effective team performance.

The Answer to Stress Free Audits:

Relying on manual processes to manage your documents, could result in documents being scattered across your business – in inboxes, filing cabinets, network drives, desk drawers, off-site storage etc.

Manually collating them not only requires a lot of time and effort but storing your documents in such a disorganised way can also result in the business being non-compliant.  Non-compliance with industry regulations can have a serious business, financial, legal and reputation implications.

The stress of Financial audits removed with Docuware
But an audit doesn’t have to be a stressful experience for you or your business as the introduction of Docuware will manage your documents, streamline your business processes and provide visibility of compliance actions.
 
"Our DocuWare system paid for itself once we were using it for accounts payable and quality control documentation. Our ROI improves every time we add a new process,
such as our sales orders and invoicing.
We are very happy with our investment in DocuWare."
 
Michelle Witman
Controller AquaPhoenix Scientific Inc., USA
 
 

The Complete Solution for Modern Finance

Docuware is the complete document management and workflow automation solution for finance and accounting teams looking to remove paper and manual tasks, enabling digital transformation and refocus on profit-driving projects.

 

Automatic Capture 

Docuware captures, intelligently indexes, classifies, stores then distributes paper and electronic documents to the right employees at the right time for fast, accurate decision-making.

 

Digitally direct Workflow

Docuware automates and accelerates processes through digital workflows, connecting documents, tasks and people across distributed offices and mobile team members.

 

Reduces Paper

Overcome the slow, manual drag of paper-based processes. Reclaim physical space lost to cumbersome storage and remove the costs of printing, shipping and physical archiving.

Compliance Mandates

With the new GDPR compliance requirements, Docuware fortifies your company when it comes to audits and liability issues, securely storing documents and tracking business transactions.

Maintain Complete Control

When was an invoice recorded? Where is it right now? Who accessed it last? Docuware traces every step in the lifecycle of a document for complete visibility.

Docuware in the Cloud

Docuware is available both as a Cloud or as an On-Prem solution with complete feature and capability parity. With Cloud, you receive world-class security, scalability and availability in a financial model that totally makes sense.

Consult with a Solution Specialist

Would you like to know how Docuware can assist your organisation with effective Document Management tools.

Simply click on the link below if you are ready for a demonstration or call one of the office numbers for a free consultation and establish the benefits of the solution for your organisation today.

 

Request a Demo

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